Administrative Officer, P-3

DEADLINE FOR APPLICATIONS:  21 April 2003
DATE OF ISSUANCE:   20 February 2003
ORGANIZATIONAL UNIT:   Economic Commission for Africa
DUTY STATION:   Addis Ababa
VACANCY ANNOUNCEMENT NUMBER:   03-ADM-ECA-800019-R-ADDIS ABABA (G)

Remuneration
Depending on professional background, experience and family situation, a competitive compensation and benefits package is offered. More Info...

United Nations Core Values: Integrity, Professionalism, Respect for Diversity


Responsibilities
Under the general supervision of the Chief of the General Services Section, and within delegated authority, the Administrative Officer will be responsible for the following duties: plan, manage, develop and oversee all activities of property and supply management at ECA as they relate to receiving, inspection, database maintenance, movement, storage, issuance, disposal, accounting and reporting. Develop and implement procedures to ensure that controls for property and supply management, accounting and reporting are operational and consistent with UN policy and practice. Review furniture and equipment adequacy and requirements at ECA and set standards for acquisitions, replacements and disposal. Oversee work related to the cafeterias, fuel station operations and maintenance of related equipment. Oversee periodic physical inventory and prepare related reports. Prepare disposal submissions to the Local Property Survey Board (LPSB) and serve as its ex-officio member by following up and implementing the Board's recommendations. Supervise and provide guidance and leadership to more junior staff. Perform other related work as required.

Core Competencies
Ability to establish priorities and to plan, coordinate and monitor own work plan and those under his/her supervision. Ability to identify clients' needs, appropriate solutions, and establish and maintain productive partnerships. Excellent interpersonal skills and the ability to work in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity.


QUALIFICATIONS

Education
First level degree, preferably in business administration, finance, law or other relevant discipline is required and an advanced degree preferred. Additional study or training in Stores/Material Management, Procurement or Accounting preferred.
Work Experience
At least 5 years of progressively responsible experience in general administration, accounting, or procurement. Demonstrated knowledge and understanding of relevant UN administrative, financial and accounting policies/procedures/regulations are an advantage.
Languages
Fluency in oral and written English or French is required and working knowledge of the other is highly desirable.
Other Desirable Skills
Proven conceptual, analytical, and evaluative skills. Ability to conduct independent research and analysis, identify issues, formulate options and make recommendations. Solid computer skills, including proficiency in word processing, spreadsheets, IMIS, and relevant administrative software packages. Proven ability to write in a clear and concise manner and to communicate effectively orally. Ability to prepare reports, formulate positions on issues, articulate options concisely, conveying maximum necessary information, and make and defend recommendations.
The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8).  English and French are the working languages of the United Nations Secretariat.  The United Nations Secretariat is a non-smoking environment.

PLEASE NOTE THAT APPLICATIONS RECEIVED AFTER THE DEADLINE WILL NOT BE ACCEPTED
How to apply


There are two ways you can apply to vacancies available at the United Nations Human Resources Site.

  1. Online - If you consider applying for the United Nations online now or in the future you have to register with us.
  2. Offline - fax or mail paper application.
Online
  1. All internal and external applicants are strongly encouraged to apply online as early as possible after the vacancy has been posted, and well before the deadline. All online applications will be acknowledged immediately, if an email address is provided.
  2. To start the online application process, applicants will be required to register by opening a "My UN" account. Go to Login, and Register as a User. Fill in the form and choose a User Name and Password.
  3. After opening the account, applicants may apply for vacancies using the Personal History Profile (PHP) provided. Once the PHP has been completed for a particular vacancy, it can be saved and used for future applications. The PHP may be modified as necessary for future applications.
  4. In completing the PHP, please note that all fields marked with an asterisk must be completed.
  5. For UN staff members, after submission of an application, they will receive an email reminding them to provide copies of their last two Performance Appraisal System evaluations to the appropriate office. These copies may be submitted by email, fax or regular mail with a clear indication of the vacancy announcement number.
  6. Once an application has been submitted, it will be transmitted to the appropriate office for review.
Offline
  1. If applicants cannot submit an application online, they may send paper applications to the address, email or fax number indicated below before the deadline.


    Room No. : ; ECA Campaign Staffing Support Section Operational Services Division Office of Human Resources Management United Nations
    New York, United States of America
    Fax: 1-212-963 9560, 1-212-963 3134
    E-mail: ecacampaign@un.org,

    Applications must be submitted using the United Nations Personal History form (P-11).
    (Click here to download P-11 form)  or  (Click here to get a P11 form sent to your Email address).

    The applications should indicate the vacancy announcement number on the application and on the envelope, email or fax.
  2. Applicants may wish to retain copies of their completed P-11 form for use for future applications.
  3. Due to the volume of applications received, receipt of offline paper applications cannot be acknowledged individually.
  4. UN staff members must attach copies of their last two Performance Appraisal System evaluations to their applications.